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Managed IT Services Cost and Pricing Guide

As technology continues to evolve at breakneck speeds, businesses need to adapt in tandem to ensure their systems and data are efficiently managed. This leads us to the question: How much do managed IT services cost? And is it a worthy investment for businesses today?

This post will delve deep into this topic, shedding light on what factors influence costs and the different pricing models available.

Schedule a free assessment with Adivi to learn what managed IT services would cost your business.

How Much Does Managed IT Services Cost?

How Much Does Managed IT Services Cost?

Determining the exact cost of a managed IT services provider can be complicated. The prices can vary based on the company’s needs, location, and several other factors.

Most managed service providers will charge between $100 to $150 monthly fees; on average, small and medium businesses can expect to pay this amount from employees monthly. However, this number can be considerably higher for larger enterprises or those with more specialized needs.

In the age of digital transformation, a question that often keeps a business owner awake at night is, “How much does managed IT services cost?” Determining this cost isn’t always straightforward since it can vary based on numerous factors. Here’s a breakdown integrated with key terminologies.

One primary consideration of the cost of managed IT services is the service level agreement (SLA). The SLA outlines the detailed services the managed IT service provider will furnish.

It stipulates the depth and breadth of service coverage, ensuring the business owner knows precisely what they are paying for. A robust SLA might include business continuity services, ensuring the company remains operational despite unexpected IT hitches or disasters.

Managed IT Services costs can vary significantly depending on several factors, which we will explore shortly. To grasp the real expenses associated with Managed IT Services, it’s essential to comprehend the factors that can either increase or decrease these costs.

Generally, the pricing structure is designed to be flexible and scalable, allowing a business owner to tailor IT support to their specific needs and budget constraints.

Factors That Impact IT Services Cost

Factors That Impact IT Services Cost

Several elements determine the final quote you receive for managed IT services. Let’s explore these in detail.

1. Company Size

The size of a company is often directly proportional to its IT requirements. Larger corporations typically have more employees, processes, and systems in place, which means more devices, networks, and potential vulnerabilities that need monitoring and management.

The more data you need to backup, the more you’ll pay. And, you’ll want to keep in mind how much data you’ll need to store in a few years from now, so you don’t immediately outgrow your solution.

These corporations may also require more advanced tools, a virtual server, broader licenses, or even multiple IT professionals, known as the managed service provider, to ensure everything runs smoothly. As a result, while an SMB might only require a basic IT package, a multinational corporation might need a comprehensive, multi-faceted IT strategy, leading to a notable difference in costs.

2. Number of Locations

A business with multiple operational sites adds layers of complexity to IT management. Different locations may use various systems or require inter-office connectivity, secure remote access to cloud systems, or specific location-based compliances.

Ensuring seamless communication and data exchange between these sites while maintaining high security and efficiency has additional fees and increases service costs.

3. Remote vs. Onsite

The mode of IT support can also influence pricing. Remote IT support, where issues are resolved online or over the phone, can often be more cost-effective due to reduced overheads.

However, there are instances where onsite support is indispensable for many devices, especially for hardware-related issues or when in-person consultations are necessary. Onsite support entails additional costs like travel, logistics, and often longer response times, all of which can increase service fees.

4. Contract Length

Much like any other service industry, the duration of your contract can affect your rates. Short-term or month-to-month contracts might offer flexibility but often come with a premium price.

In contrast, committing to a long-term contract might secure more favorable rates, as providers are keen to incentivize loyalty and sustained partnerships.

5. Amount of Data

Data is king in today’s digital age, but it requires meticulous management network protection. IT companies that handle vast amounts of data, be it customer information, transaction histories, or analytics, require robust storage solutions, advanced security measures, and possibly more frequent backups.

Managing large volumes of data necessitates specialized tools and expertise, resulting in higher associated costs.

6. IT Needs

Lastly, the specific IT needs of a company can vary widely. A startup might only need basic network setup and maintenance, while a financial institution may require top-tier cybersecurity measures, compliance checks, and regular audits.

Some companies might prioritize cloud solutions, while others may invest in on-premises infrastructure. The type and extent of IT services chosen will significantly affect costs.

Managed IT Pricing Models

Managed IT service providers offer their service offering various pricing models. Let’s break down the three most common ones.

1. Per-Device Pricing Model

The per-device pricing structure is pretty straightforward, where the managed service provider (MSP) charges businesses based on the number of devices that need management. This can include workstations, servers, printers, and other crucial hardware.


  • This model offers transparency and makes it easier for businesses to itemize costs. If a company knows they’re adding more devices or scaling back, they can accurately forecast their IT budget.
  • It’s particularly beneficial for smaller companies with a limited number of devices.


  • As businesses grow or diversify, the number of devices can increase significantly. Additionally, not all devices require the same level of management or attention.
  • Companies might find themselves paying the same rate for mobile devices that don’t contribute equally to their operations.

2. Per-User Pricing Model

In the per-user model, the MSP charges are based on the total number of users or employees in a company. Each user might have multiple devices, like a computer, a mobile phone, or a tablet, all of which would be covered under this single-user fee.


  • The primary benefit here is simplicity. It’s easier for businesses to calculate costs based on their headcount.
  • Considering all the devices an employee might use in-house, this model is also more inclusive, providing comprehensive support.


  • It might not always reflect the actual IT workload. For instance, one employee’s in-house team might use a single device with minimal support requirements, while another could have multiple devices with complex needs.
  • The cost remains the same for both.

3. Tiered Pricing Model

Tiered pricing is where MSPs offer different packages or “tiers” of service. Each tiered full-service offering provides a specific set of services at a distinct price point, allowing businesses to choose based on their needs and budget.


  • This model is immensely flexible, accommodating various business technology needs.
  • A startup might opt for a basic tier, while a more established enterprise could go for a comprehensive package of full-stack services.
  • It allows businesses to upscale or downscale their IT providers as their needs change.


  • The potential downside is that businesses might end up paying for some services they don’t necessarily use if those services are bundled within their chosen tier.
  • Companies must also evaluate their needs accurately to ensure they’re neither under nor over-subscribing.

Are Managed IT Services Worth It?

Are Managed IT Services Worth It?

In today’s digital age, businesses heavily rely on robust IT infrastructures or any IT company. Managed services providers offer specialized expertise, remote support, and a proactive approach to issues and have become a popular IT solution.

While the initial costs might seem high, especially for smaller businesses, the long-term benefits and potential savings often justify the investment. These services offer:

Cost Efficiency

While there’s an upfront cost associated with managed IT services, they often prove more economical in the long run than managing an in-house IT team. Businesses can save on recruitment, training, infrastructure, and unexpected repair or recovery costs.

For instance, a small business might spend thousands on recruiting, training, and maintaining an in-house IT team. In contrast, with managed IT services, the same business could have a fixed monthly fee that covers a comprehensive range of IT services, potentially saving them significant amounts annually.

Access to Expertise

Managed IT service providers specialize in IT, ensuring their teams are trained in the latest technologies and best practices. Partnering with them gives businesses immediate access to top-tier IT experts without the overheads of full-time employment.

For instance, imagine a business facing a complex cybersecurity issue that its in-house team isn’t equipped to handle. With a managed IT service, the business can tap into a pool of experts specializing in that exact area, ensuring a quicker and more effective resolution.

Proactive Maintenance

Managed IT services adopt a proactive approach instead of reacting to issues. Through continuous monitoring and maintenance, potential problems are identified and rectified before escalating, ensuring smooth operations.

For instance, an e-commerce company’s server might show signs of potential failure. A managed IT service, through its constant monitoring, can identify this threat early and take measures to prevent a crash, ensuring the e-commerce platform remains operational.

Enhanced Security

With cyber threats becoming more sophisticated, having a dedicated team to manage and update security protocols is crucial. Managed IT services often include robust security measures, from firewalls to intrusion detection systems, safeguarding businesses from potential breaches.

For instance, a law firm that handles sensitive client information is vulnerable to cyberattacks. Managed IT services can offer state-of-the-art encryption and security protocols, ensuring client data is always protected.


As a business grows, so do its IT needs. Managed IT service providers offer the flexibility to scale services up or down based on the evolving needs of the business, ensuring optimal performance at every growth stage.

For instance, a startup initially serving a local market has expanded nationally. The IT needs for such growth are extensive.

A managed IT service can quickly scale up the infrastructure and services to accommodate this growth without lengthy delays or disruptions.

Business Continuity

Many managed IT services also offer data backup and disaster recovery solutions. This ensures the business can quickly recover and resume operations during unforeseen issues like data breaches or natural disasters.

For instance, a natural disaster, like a flood, affects a company’s physical location, potentially destroying local servers. With a managed IT service’s backup and recovery solutions, the company can quickly restore its data from cloud backups and continue operations.

Focus on Core Competencies

Outsourcing IT management allows businesses to channel their resources and attention towards their primary goals and competencies rather than getting bogged down by IT challenges.

For instance, a healthcare provider should be primarily concerned with patient care. By outsourcing IT management, they can ensure their primary focus remains on healthcare while their IT infrastructure is expertly managed in the background.

Up-to-date Technology

Managed IT service providers are incentivized to stay updated with the latest technologies and tools. This ensures that businesses always have access to the best and newest solutions available in the market.

For instance, an advertising agency needs the latest graphic design software for its designers. A managed IT service ensures they always have the latest software versions and tools, enabling them to deliver top-notch work to clients.

Predictable Budgeting

Most managed IT services operate on a fixed monthly fee, providing businesses with predictable IT expenditures. This clarity in costs aids in financial planning and budgeting.

For instance, a non-profit organization has a tight budget. The predictable monthly fees of a managed IT service allow them to plan their finances better, ensuring they allocate funds effectively without unexpected IT-related costs.

24/7 Support

Many providers offer round-the-clock support, ensuring that any issues are addressed promptly, regardless of when they arise, minimizing potential downtimes or disruptions.

For instance, an online learning platform operates around the clock, catering to international students. If an issue arises during off-hours, the 24/7 support of their managed IT service can address and resolve the problem, ensuring students always have access.

When considering the potential downtime, data breaches, or outdated technologies’ opportunity costs, it becomes clear that investing in a managed IT service provider is often the smart choice.  

Get The Best Managed Services Provider From Adivi, Your Trusted Managed IT Service Provider.

Get The Best Managed Services Provider From Adivi, Your Trusted Managed IT Service Provider.

In the modern digital business world, efficient IT solutions are crucial. Adivi offers tailored, affordable, and full-service pricing and flexible IT services company plans to meet the unique needs of both emerging startups and established enterprises.

Prioritizing value, Adivi ensures businesses pay only for the services they require. Their proactive team of experienced professionals anticipates and addresses IT challenges, providing uninterrupted business operations.

In an age where technology underpins success, partnering with Adivi can significantly drive business growth. Choose affordability, adaptability, and advancement with Adivi. Schedule a free assessment today.

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